Board meetings are among the most effective ways to influence an organization’s direction. They enable your management team to address difficult company issues as a group and the decisions they take collectively can drastically alter the direction of a business.
Board members are responsible for evaluating and overseeing the activities and management of your organization, ensuring that you are on track and achieving milestones. The Board is therefore in a position to hold the leaders of your organization accountable. This is the reason Board members are able to make sure meetings are productive.
The preparation of meetings and the making minutes are essential tasks that require careful planning and execution. For instance, it’s crucial to ensure the Board has access to all relevant documents ahead of time so they are well prepared for discussion at the board’s meeting, and it’s crucial to avoid scheduling meetings during peak commute times, when lots of people are travelling.
It’s also crucial to prepare and distribute an agenda with clearly prioritized items to ensure everyone knows what they’re supposed to be focusing on at the meeting. This helps the board remain on track and avoid lengthy discussions that could cause a delay to the meeting.
Additionally, it is essential to have a clear and concise process to record and distribute meeting minutes after the meeting. This ensures clarity and accuracy and is best done by using a board meeting software or platform.
